Executive Assistant to High Voltage Products, Sweden

Om jobbet

Location:
Ludvika, Dalarna County, Sweden

Job ID:
R0030745

Date Posted:
2023-09-21

Company Name:
HITACHI ENERGY SWEDEN AB

Profession (Job Category):
Administration & Facilities

Job Schedule:
Full time

Remote:
No

Job Description:

We are now looking for an Executive Assistant to support the Factory Manager for High Voltage Products Sweden and High Voltage Breakers, based in Ludvika. If you have a passion to help executives and organizations to thrive, then this is the role for you!

As the Executive Assistant you will support the Factory manager to maintain a high level of leadership - a central and important part of our exciting units within High Voltage Products. You will have the joy of being in the center, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments, and teams at Hitachi Energy both locally and globally.

Your responsibilities

• Main task is to manage professional and personal service support, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Arranges internal/external events, including for example travel arrangements, routes, accommodation, conferences, visiting speakers etc.
• Perform administrative and management support, such as Month-over-Month, preparation of presentations, spreadsheet creation and maintenance of administration systems.
• Administration and coordination of signatures of various documents while keeping professionalism and confidentiality.
• Actively participate and collaborate in the Executive assistant forum.
• Task prioritization, helping the executive to prioritize tasks and projects, ensuring that important deadlines are met.
• Assisting in resolving issues and challenges that arise in the executive's day-to-day responsibilities.

Your background

• Flexible and service-minded team player willing to adapt to changes and enjoys challenges.
• Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once.
• Previous experience in administrative role
• Great written and verbal communication skills, in English and Swedish
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• It is a merit to have knowledge about and experience of working in our business systems, for example SAP HR, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio.

More about us

Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.

Last day to send in your application is October 21.

Recruiting manager Hans Linder, [email protected], will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Philip Bengtsson, +46 107-38 25 17; Unionen: Johan Frisk, +46 107-38 39 68; Ledarna: Christer Fridlund, +46 107-38 29 12. Any other questions can be directed to Talent Acquisition Partner Maryam Carlqvist, [email protected]